Home > Roles recruiting > Band 7 Deputy Finance Manager - Newham
Band 7 Deputy Finance Manager - Newham
£45,780 - £51,393 per annum*
Location: Churchill Place Canary Wharf (+ travel to hospital sites)
Reports to: Finance Manager
Responsible to: Head of Finance
*Inclusive of inner London allowance
Structure chart
Job Purpose
To assist Senior Manager in the provision of a complete professional financial service to the service area.
To provide financial advice, guidance and training on budgetary management and budget setting to Budget Holders within the service area.
To be responsible for managing the production of the service area budget reports from the ledger, investigation of variances from plan and ensuring that action on changes required is taken and maintaining adherence to the Trust monthly reporting timetable. To be responsible for ensuring that a customer focused service is delivered to the site maintaining the highest possible levels of customer support.
To ensure that rigorous financial control is implemented and controlled across the service area for both expenditure and wte’s. To be fully involved in the development of costing and pricing models as the Trust moves into a demanding environment together with support for the realisation of benefits and efficiencies from new capital projects and other service areas.
Key Working Relationships
Internal
-
Managers and budget holders throughout the Trust
-
Finance staff at all levels of the organisation
-
HR and personnel staff
-
Internal Audit
-
Other Trust employees
-
Managers and budget holders throughout the Trust
External
-
Charitable Foundation
-
Finance staff at the Medical School & other Associated Organisations
-
Staff at other NHS bodies
-
External Auditors
-
Charitable Foundation
-
Finance staff at the Medical School & other Associated Organisations
Main duties, responsibilities and results areas
Operational Responsibilities
-
To assist the Finance manager in the provision of a complete professional financial service to the service area including the management of a finance team to prepare consolidated financial monthly performance reports and forecasts analysing trends and variances in accordance with the Trust monthly financial timetable.
-
To deputise for the Finance Manager in his/her absence including attendance at the service area or Specialty Board and presentation of expert Finance Reports.
-
To contribute to the maintenance of strong financial controls on the service area in line with Trust approved best practice for both expenditure and wte. In addition to provide training and guidance to budget holders in budgetary management and SFI and SO compliance.
-
To be responsible for ensuring that the service area finance team is customer focused and to continuously monitor and maintain the highest level of customer support to the service area.
-
To ensure that all service area income sources are utilised and income agreements for SLA’s salary recharges etc. are signed off in accordance with Trust policy and timetables.
-
To support the team of accountants in applying and advising on the costing and pricing system, financial appraisals and business planning and be responsible for the maintenance and continuous improvement of the service area costing and pricing systems.
-
To have responsibility to undertake periodic reviews of the financial controls within the service area and prepare reports and risk assessments based on information gathered.
-
To meet regularly and provide advice to service area budget holders, providing high quality, complex information and analysis as required, as well as facilitating the flow of information between budget holders and management accountants.
-
To contribute as required to the work involved in achieving the objectives in the service area Annual Plan and take responsibility for specific projects e.g. benefits realisation.
-
To assist the service area in implementing major capital developments and realising benefits arising from these investments and to assist the finance manager for the service area in the planning and costing for the Directorate capital bids.
-
To take overall responsibility for providing a full financial advice service to a department of the service area.
-
To design and deliver budget holder training and support accreditation of budget holders in line with Trust approved policy and to design and deliver training to finance staff.
-
To support the service in implementing budget changes to pay structures.
-
To prepare costing models for proposed developments and projects applications within the agreed timetable.
-
To resolve queries from Management Accountants, budget holders and other Internal and External staff regarding financial management matters with minimal supervision.
-
To comply with the requirements of the General Data Protection Regulation (GDPR) with regard to the confidentiality of personal information and patient confidentiality.
-
To undertake any other duties as required which are consistent with the grade and nature of the post.
-
To uphold the professional standards set by the Finance Directorate.
Strategic Responsibilities
-
To make recommendations on improving financial control within the service area and if approved for the implementation and monitoring of new practise. To recommend improvements and changes to local working practices.
-
To support the finance manager for the area to develop financial plans to achieve the objectives within the Trust and service areas annual plan and to take responsibility for specific projects e.g. business cases for benefits realisations and budget setting for the area including allocation of limited resources.
-
To continuously improve and develop the finance team customer focused service to the service area ensuring that at all times the team is striving to achieve the highest levels of customer service performance.
-
To be responsible for assisting in the development of a costing and pricing system in the service area including the preparation of internal costing of Trust services to include HRG Reference Costs and the implementation of PbR.
-
To support the provision of information to inform the pricing strategy decisions for SLA's and Paying Patients for all departments of the service area.
-
To contribute with the development and implementation of budgets for service areas in line with the Trust budget management policy and contribute to the development of a more commercially focused culture in the service area.
-
To support the key elements of the Trust and service area Annual Plan and Pathfinder Strategy.
-
To assist in the development of the Trust budget holder financial training and accreditation process.
-
To monitor and report on progress against the service area efficiencies programme.
-
To support the service area through changes in the financial regime of the NHS.
-
To undertake surveys or audits as necessary to improve individual and team performance, ensuring adherence to Trust policy and external requirements.
Staff management, development and communication
-
To line manage a team of Management Accountants working for the area and lead specifically on the recruitment for the assistant management accountant, management accountant and Senior management accountant roles. This can include working on complex audits to improve financial and accounting services.
-
To ensure the management accountants operate efficiently and effectively and adhere to both internally and externally set deadlines.
-
To set and monitor objectives, personal development plans, initiate performance monitoring, (including feedback from customers) staff appraisals, and motivation of direct reports.
-
Actively contribute to the Trust’s specialist financial management training programme for non-finance staff including the design of training material and facilitation and presentation at training events.
-
To ensure appropriate training for management accounts staff is consistent with the departments training policy and annual training plan.
-
Show a commitment to CPD and ensure staff are kept aware of national, regional and local developments.
General Requirements
-
To participate proactively in Trust projects as allocated.
-
To support the procurement and contracting processes.
-
To support the provision of ad-hoc reports when required.
-
To provide high quality advice and support to Directors and senior management across the Trust as necessary.
The job description is not intended to be exhaustive and it is likely that duties may be altered from time to time in the light of changing circumstances and after consultation with the postholder.
The post holder might be required to work across the Trust at any time throughout the duration of his/her contract, which may entail travel and working at different hospital.
Working conditions
Physical: Standard keyboard skills required. The role does not involve the post holder in a high level of physical effort, however he/she may be stationed at a computer for prolonged lengths of time
Emotional: The post holder must manage successfully under resource and time pressure. He/she would be subject to emotional situations when giving bad news on the financial aspects of proposed business cases.
Working Conditions: The post holder will be based in an office environment
Mental: Significant and intense concentration required for effectively multi-tasking, analysing data, writing reports and working in a team based environment. Will be frequently interrupted due to the operational nature of the role
NHS Manager’s Code of Conduct
As an NHS manager, you are expected to follow the code of conduct for NHS managers (October 2002). www.nhsemployers.org/
Safeguarding adults and children
Employees must be aware of the responsibilities placed on them to maintain the wellbeing and protection of vulnerable children and adults. If employees have reason for concern that a patient is 'at risk' they should escalate this to an appropriate person i.e. line manager, safeguarding children's lead, matron, ward sister/change nurse, site manager, consultant (October 2002) www.nmc-uk.org/
Person specification
Qualifications
-
Educated to degree level or equivalent.
-
CCAB or CIMA Finalist actively studying to become fully qualified. In exceptional circumstances part qualification /extensive experience will be taken into account.
-
Relevant Post graduate Courses or equivalent.
Experience
-
At least 3 years’ experience in a finance context.
-
At least 2 years Financial Management experience.
-
Experience in having worked with large, complicated sets of information and developing strategy on the basis of analysis.
-
Experience of presenting complex financial information to non-finance managers.
-
Demonstrable success in Project Management.
Desirable
-
Previous NHS Finance experience.
-
Line Management experience.
-
Business planning and costing of services experience.
Knowledge
-
Expert knowledge of management accounting processes.
-
Knowledge of financial controls.
-
Knowledge of budget setting methodologies.
-
Up to date knowledge of NHS Developments and Finance policies.
-
Related knowledge about other NHS funding and regulation (NHSI, NHSE, CCG, Local Authority).
-
Expert Knowledge of Microsoft office packages.
Desirable
-
Knowledge of business planning.
Skills
-
Ability to supervise a team of staff to produce monthly financial statements and reports and ensure the Trust strict financial timetables are adhered to.
-
Ability to think and plan creatively and prioritise work programs in the face of competing demands.
-
Ability to analyse, interpret and utilise complex information for reporting, costing and planning purposes.
-
Good IT skills including MS software (particularly MS Excel) and financial systems.
-
Ability to deputise for the Finance Manager including clinical area / Specialty board attendance and presentations.
-
Ability to motivate, develop, supervise and train staff.
-
Excellent interpersonal and team player skills.
-
Understand and be able to apply complex concepts and techniques to costing, variance analysis and financial reporting.
-
The ability to influence and persuade others, creating successful and effective working relationships through strong, positive, professional interpersonal and team working skills and excellent written and oral communication skills.
-
Ability to plan and organise a broad range of complex activities adjusting plans or strategies as necessary.
-
High level analytical skills and the ability to draw qualitative and quantitative data from a wide range of sources and present in a clear concise manner.
-
Demonstrates sound judgement on financial decisions in the absence of clear guidelines or precedent.
-
Flexibility and the ability to handle a rapidly changing and ambiguous environment.
Desirable
-
Proven staff management skills and the ability to motivate and develop team of staff.
Other
-
Ability to proactively manage and prioritise workload as well as managing team workload.
-
Evidence of a commitment to personal development.
-
Professional pro-active attitude and self-motivated.
