Job Context

​

The Finance and Operations Manager reports to the Head of Finance and line manages 3 direct reports in the finance team. This role will manage an efficient and effective bureau accounting service for all National Gallery entities ensuring effective financial controls are executed and are sufficiently evidenced for auditing purposes.

 

​

Job Purpose

​

To maintain at all times the financial integrity of the Gallery and associate entities through accurate transactional processing, counter fraud processes, balance sheet control, timely and accurate regulatory reporting.

 

​

Scope of Job

​

Working with the Head of Finance this role is responsible for the delivery of an effective transactional processing service, ensuring that all balance sheet accounts are reconciled regularly and in accordance with relevant regulations. This role has responsibility for maintaining all procedural documents and relevant authorities and mandates.

 

Some of the tasks and responsibilities of the role are:

• Maintain the highest levels of balance sheet hygiene with regular reconciliations undertaken or reviewed as required.

• Monitor the day-to-day financial operations within the company, such as payroll, supplier payments, invoicing and other transactions.

• Ensure that the Gallery and associates have sufficient cash flow to meet ongoing needs whilst maximising the potential for investment returns.

• Deliver an effective accounts payable service, with prompt payment terms maintained and supplier queries resolved promptly. Regularly review aged creditor reports and ensure that required actions are dealt with within agreed timescales.    

• Preparation/review of the VAT returns for each entity.

• Manage the preparation of the annual report from a financial perspective in close liaison with the external reporting officer.

• Ownership of the fixed asset register.

• Ensure gift aid claims are submitted to HMRC within the required timescales for the relevant entities.

• Support for preparation of annual consolidation pack submitted to DCMS.

• Submission of direct debit AUDDIS and collection files for memberships.

• Systems administrator for Unit4 Agresso.

 

​

Key Deliverables (Targets)

​

• Balance sheet reconciliations

• Cash flow control

• Annual reporting

• Payroll financial control

• Tax returns including MTD compliance

​

​

Key Relationships

​

Reporting to the Head of Finance, the job holder will also be required to develop and maintain positive working relationships across the Gallery to ensure appropriate and effective delivery of services. 

​

This includes:

• Head of Finance

• Finance team

• Heads of department

• DCMS

• Chairs of Trustee Boards

 

​

Essential Qualification

​

​Qualified accountant 

 

 

Essential Role Criteria

​

• Demonstrable ability to prepare, review and audit financial statements. 

• Knowledge/experience of charity and/or public sector financial reporting.

• Ability to use accounting systems and various accounting software packages including experience of providing a system accounting service and of implementing/upgrading systems.

• Advanced Excel skills (for example lookup tables, pivot tables etc.)

• Strong technical knowledge of relevant Accounting Standards and regulatory framework.

• Ability to juggle conflicting demands and prioritise workload appropriately.

• Diligent and conscientious.

• Ability to lead through personal influence.

​​

​

Diversity and Equal Opportunities

​

• To value and respect your colleagues and members of the public regardless of their background.  

• To cooperate and contribute to measures introduced by the Gallery to ensure equality of opportunity and encourage diversity. 

​

​