Job desciption
Director of Finance and Resources
Salary: £70,000 - £75,000 per annum
Job purpose
The post holder has responsibility for the effective strategic and operational management and leadership of the Hospice’s Finance, IT and Estates teams, ensuring legal and statutory requirements are met. The post holder will work with the Chief Executive, Senior Management Team colleagues and Board of Trustees to ensure that the services they are responsible for support the delivery of the overall Hospice vision and strategy.
Principal Responsibilities
Corporate Responsibility
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Support the Chief Executive in developing, implementing and delivering the Hospice strategy and annual plan.
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Provide advice and support to the Hospice Board of Trustees and managers as required on the Hospice’s financial position in accordance with legislation, best practice and corporate strategy. Advise the Finance Committee and Senior Management Team on opportunities/ issues arising from changes in accounting standards/ tax/ legislation/ VAT.
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Provide leadership and direction to all staff and volunteers within the Finance, IT and Estates Departments, to ensure continuity in the management of Hospice operations and foster a culture which values continuing personal and professional development and strives for excellence in the delivery of service.
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With other members of the Senior Management Team, ensure that the Hospice promotes and values equality, diversity and inclusion in all parts of the organisation and in all service delivery areas and actively seek to develop policies and procedures which promote equality of opportunity.
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As required, represent the Hospice/ Senior Management Team at Hospice events such as fundraising events and events which raise the profile of the Hospice.
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As a member of the SMT, promote the Hospice vision and values, acting as an ambassador for the Hospice to enhance the charity’s profile and ensure all service users, visitors, staff, volunteers and customers are treated with dignity and respect.
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Liaise with statutory bodies including NHSE/I, Companies House, the Charity Commission, HMRC and Gambling Commission and ensure that statutory returns are completed as required.
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Be the Hospice lead for Finance related policies.
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Ensure that appropriate controls are in place to support safe and efficient use of resources across the organisation, and ensure that appropriate operational policies and procedures are in place and that they are regularly reviewed and updated in line with legislation and best practice.
Professional
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Initiate, manage and continuously improve the preparation, development and analysis of budgets, management accounts and forecasts to ensure the Board of Trustees, SMT and budget holders are fully informed and engaged and risks and opportunities are managed. Based on this work, highlight areas of concern at an early stage and explore ways to mitigate risk.
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Maintain professional integrity and ensure accounting records are maintained efficiently and to a high standard in accordance with statutory requirements and good accounting practices
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Ensure the timely preparation of cash flow statements, income and expenditure accounts, balance sheets and tax returns.
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Act as the main point of contact with banks and work with the investment committee to maintain a strategic approach to managing Hospice funds to get the best return on investment and maintain the required level of liquidity.
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Maintain VAT records and take steps to minimise the impact of VAT.
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Working with the Chief Executive and Business Development/ General Manager, play a key role in discussions with Commissioners and Partner Organisations to ensure continued sustainable levels of statutory funding, including supporting the development of business cases for clinical services to meet the needs of local people and to respond to statutory funding opportunities.
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Work with the Business Development/ General Manager and Clinical Leads to develop and maintain appropriate financial models for Hospice services and ensure that financial information is available to support negotiations and planning with statutory bodies and charitable trusts to maximise income for the Hospice and services to patients.
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Provide financial support for funding applications and reports to funders in conjunction with the Fundraising Team.
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Maintain the financial integrity of the Hospice and communicate directly with the Board of Trustees and Senior Management Team on any matter concerning financial integrity
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Work with the Chief Executive and Finance Team to produce the Annual Financial Statements for the Hospice and subsidiary companies and lead on relationships with the auditors. Present the Hospice’s financial results at the Annual Public Meeting.
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Act as the Hospice expert on the payroll system and an understanding of PAYE requirements.
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Ensure monthly reconciliations are undertaken for all Hospice bank accounts.
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Lead on implementation and monitoring of good procurement practice for the Hospice liaising with managers, suppliers and Hospice Quality Partnership and reviewing financial authorisation limits.
Management and Service Development
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Ensure the highest possible standard of Finance, IT and Estates services to the Hospice ensuring appropriate professional support to staff and volunteers at all levels of the organisation, and driving improvements in quality of service delivery and development of systems to support the services in delivering hospice objectives.
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Effectively manage people, finance and performance in all areas of responsibility. Taking the executive and strategy lead for IT, Estates and Finance.
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Plan projects, lead, motivate, inspire and develop staff and volunteers in the finance, IT and estates teams. This will include recruitment and retention of staff and volunteers as well as performance management, sickness/ absence management as required.
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Ensure working relationships are at all times effective, demonstrating and promoting the Hospice values.
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As part of the Hospice’s Senior Management Team, be accountable for the collective decisions and Hospice wide communications, as well as participating in investigations and disciplinary matters when required.
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Communicate effectively internally and externally – ensuring the flow of appropriate information throughout the organisation. Develop strong working relationships with colleagues including relevant trustees, ensuring finance, IT and estates strategy is understood and supported.
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Manage the delivery of services, ensuring value and cost effectiveness, ensuring accurate realistic budgets are set for each area.
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Support the Hospice Chief Executive in the development and monitoring of large Capital Projects at the Hospice.
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Plan projects in conjunction with the Senior Management Team and Board of Trustees on identified issues and opportunities, ensuring that resources and staff are available to execute the project; carrying out any necessary research and information gathering, analyzing and reporting on that information.
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Provide professional support and guidance to senior managers to enable consistency between Hospice strategy, operational plans and departmental performance.
Governance, Quality and Risk
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Take the lead for legislative compliance for Finance, IT and Estates Departments.
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Be an active attendee/ member of the Board, Senior Management Team, and other relevant Board sub-committees/ hospice meetings.
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Adhere to Greenwich & Bexley Community Hospice Policies and procedures, and ensure current professional registration.
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Act as a Hospice Signatory, following relevant policy and ensuring internal controls are maintained.
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In conjunction with the Senior Management Team, update the Hospice Corporate Risk Register and advise on potential mitigation for Finance, IT and Estates related risks.
Education and Training
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Keep up-to-date with current legislation and professional practice issues relevant to the role.
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Support the development of financial skills and knowledge within the Hospice Management Team as a whole, delivering training sessions as required, as well as 1-1 support.
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Participate in the Hospice multi-professional internal and external teaching programme, ensuring that self and others are trained to carry out their duties and are supported to meet mandatory training requirements
Other
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Act as the Information Asset Owner for all Hospice Finance Related systems and files, including being responsible for the maintenance of a robust accounting system to meet the Hospice’s accounting needs.
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Participate on the Senior Manager on-call rota as required.
Organogram: Non-Care Services
General Statement
Be familiar with and adhere to all Hospice (and relevant Trust) policies and procedures.
The post holder will work within their professional code of conduct, eg NMC, GMC, CIPD, AHP codes.
The post holder may be required to work in and from any Hospice or associated Company premises.
This job description is intended as an outline of the general areas of activity and will be amended from time to time in the light of the changing needs of the organisation. It will then be reviewed in association with the jobholder(s).
Confidentiality/Data Protection/General Data Protection Regulations
The postholder is expected to maintain the complete confidentiality of all material and information to which he/she has access and process and in particular the confidentiality of all personal data stored, in line with the requirements of the General Data Protection Regulations 2018 (and preceeding Data Protection Acts) and professional bodies.
Any requests for clinical information disclosure must be approved by Caldicott Guardian.
The postholder must, if required to do so, process records or information in a fair and lawful way. He/she must hold and use data only for the specified, registered purpose for which it was obtained and disclose data only to authorised persons.
Corporate Governance
The postholder must, at all times, act honestly and openly and comply with relevant corporate governance requirements, employment legislation, standards of business conduct, codes of openness and accountability.
Equal Opportunities/Diversity
The postholder must comply with and promote Equal Opportunities and Diversity and accordingly must avoid any behaviour which discriminates against colleagues, potential employees, patients or clients on the grounds of sex, marital status, sexual orientation, age, race, colour, nationality, ethnic or national origin, religion or belief, disability, political opinion, gender reassignment or trade union membership.
Health and Safety
Under the Health & Safety at Work Act (1974), it is the responsibility of the postholder at every level to take care of his/her own health and safety and that of others who may be affected by his/her acts at work. This includes co-operating with the organisation and taking personal responsibility for safety as outlined in the Hospice Health & Safety Policy and the Health & Safety at Work Act 1974 and fire regulations.
This job description is not exhaustive and may be reviewed and changed by discussion with post holder to meet the needs of the service.
Code of Conduct
The post holder is required to observe the following principles:
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Make the care and safety of patients his/her first concern and act to protect them from risk
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Respect the public, patients, relative, carers, staff and partners
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Be honest and act with integrity
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Accept responsibility for his/ her own work and the performance of the people the post holder manages
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Show commitment to working as a team member by working effectively with team members and the wider community
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Take responsibility for own learning and development
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In all actions undertaken have regard for the hospice reputation
Flexibility
The post holder is expected to work flexibly to be able to meet the challenges and opportunities of working within Greenwich & Bexley Community Hospice. The post holder can be expected to work in and from any of the premises where business is conducted.
Other
The post holder is required to:
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To work in accordance with the Hospice’s policies and procedures at all times
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To adhere to the Hospice’s Confidentiality policy at all times, in particular ensuring that there is no breaches of confidentiality as a result of the post holder’s actions
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To carry out duties that are commensurate with the grade of the post as directed
This job description is a reflection of the current position and the post holder is expected to view it as a guide rather than an exact description of all duties and responsibilities. It may be subject to variation from time to time. Any variations will be made due to service requirements and will be made in consultation with the post holder.
Person Specification
Key: Essential (E), Desirable (D)
Qualification and professional background
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Degree or equivalent in relevant area (E)
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Recognised professional accountancy qualification with appropriate depth of experience of practical application. (E)
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Member of a UK recognised professional accountancy institute (E)
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Experience of leading and participating in large projects, audits and staff development (E)
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Understanding and experience of Business Planning, forecasting, reporting and costing (E)
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Experience of strategic development, in the commercial or charity sector (E)
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Experience of managing staff (E)
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Experience of managing several budgets and achieving financial balance (E)
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An understanding of charity finance and SORP. (E)
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Ability to provide accurate and timely information to a high standard in a demanding environment. (E)
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An understanding of relevant mechanisms for information governance (D)
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A broad understanding of estates management and the areas of responsibility this entails (D)
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Experience of working with NHS/ LA commissioners (D)
Skills
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Excellent leadership and management skills (E)
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Excellent communication skills both oral and written– able to communicate verbally with enthusiasm, warmth and authority on a one‐to‐one basis, in groups at all levels including the ability to communicate finance matters to non-financial managers. (E)
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Excellent interpersonal skills and ability to form productive collaborative working relationships (E)
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Commitment to partnership, working with staff to achieve key targets. (E)
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Political awareness and ability to influence and work with stakeholders at all levels (E)
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Ability to motivate and lead own teams and evidence of effective team working (E)
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Good Report Writing skills able to write clearly and succinctly (E)
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IT skills in Excel, Word, PowerPoint and database use including sound knowledge of financial management systems. (E)
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Ability to be assertive and successfully manage conflict (E)
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Ability to think strategically and develop challenging vision for the future (E)
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Ability to apply legislation to practice (E)
Attributes
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Demonstrates drive, enthusiasm and resourcefulness (E)
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Drive for excellence (E)
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People focused (E)
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Commitment to service improvement (E)
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Flexible, practical, ‘hands on’ approach to work (E)
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Ability to participate in a Senior Manager Telephone on-call Rota (E)
