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Band 8B Finance & Business Manager
Job summary
To provide sound financial advice to Divisions and to the Trust. In particular using financial and other information to support the Divisional Management team in making recommendations for improvements to the efficiency and effectiveness of the Division/Trust.
To direct and lead the work of their Management Accountant to provide an efficient and proactive management accounting service to Departments within the Division and the Trust, ensuring deadlines are met and the needs and objectives of the Trust are achieved.
To promote and support a culture of robust and innovative service based financial planning across the Trust.
To represent the Trust's financial interests when dealing and negotiating with 3rd party contractors and external organisations.
As part of the Finance Department Management team provide effective leadership for the success and future direction of the Department.
Job statement
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Responsibility for the management and performance of a specific Management Accountant.
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To ensure the efficiency, effectiveness, integrity and business focus of financial systems and processes.
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To investigate and advise on highly complex issues & lead on providing financial and business planning advice to the Division.
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To ensure that the financial statements represent a true and fair view and meet relevant financial timescales and legal requirements, interpreting these where necessary.
Main duties and responsibilities
Business Planning and Budgeting
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To assist the Divisional Director of Operations/Executive Directors in preparing the Division’s business plan, ensuring cost pressures and service changes are identified and resourced appropriately, including:
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To help identify and quantify cost pressures and service developments and where necessary, assess the impact of changes in the delivery of services.
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To ensure that, where appropriate, ward and departmental budgets reflect agreed workforce plans and activity and are aligned to Trust priorities.
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To assist in the development of cost improvement programmes and income generation schemes.
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To advise the Finance Director and Divisional Management team of emerging financial risks.
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To contribute to the Trust’s annual and longer term financial strategy and business planning process.
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To set and monitor the Division’s budget to achieve financial balance.
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To assist in the preparation of business cases for new developments. Specifically, to calculate the relevant revenue costs and use investment appraisal techniques to advise on the relative value for money of alternative options.
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To assist in the production of the Trust’s reference costs and service line reporting.
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To use comparative cost information / benchmarking techniques to ensure the most effective use of Trust resources.
Financial Monitoring and Control
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To manage and oversee the provision of timely and accurate financial management information, analysis and advice used for performance monitoring and decision-making.
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To analyse trends and report on the forecast out turn position for the Division.
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To deliver appropriate training within the Trust to facilitate robust financial practices.
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To be an integral part of the regular Divisional management team meetings and CFO meetings, ensuring sound communication/advice is given on all financial matters to ensure the Division’s objectives are quantified and achieved.
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To develop and monitor action plans to address income, expenditure and activity variances and meet financial targets.
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To ensure that appropriate arrangements for financial control are in place and that Standing Orders, SFIs, financial policies and procedures are adhered to in line with Audit regulations.
Systems Development
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To provide leadership in the further development of financial databases / complex spreadsheets and in the application of appropriate budgeting and management accounting techniques.
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To lead on improving the effectiveness of the accounting systems, working closely with the Systems team.
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To develop the use of information technology as a means of recording and disseminating information to service users.
Personal and Leadership
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To lead on developing and maintaining professional standards within the Finance Department and to actively seek and encourage feedback from users of financial services to enable continuous improvement plans to be implemented.
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To develop a sound understanding of the operating environment in which the Divisions work, and using this well-rounded business knowledge, contribute to the discussions / decision-making processes within the Division.
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To select, manage, motivate and train the junior staff, enabling them to reach their full potential in the achievement of goals and objectives. This includes responsibility for undertaking Personal Development reviews / appraisals for staff.
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To persuade others at all levels, including Executive Directors and Clinicians of a particular course of action or viewpoint whilst respecting their point of view.
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To manage a diverse set of contact relationships and conflicting priorities.
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To build and maintain effective and collaborative working relationships throughout the Trust and with external partners and stakeholders.
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To set and negotiate priorities for themselves and others.
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To demonstrate a commitment to Continuing Professional Development.
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To assist in the development of a clear system of decision making within the Department.
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To establish and maintain processes for effective communication with staff and across multidisciplinary teams.
Other
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To take responsibility for corporate financial issues as required, including acting as finance representative on committees and working parties.
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To take responsibility / lead on projects which may have significant impact on the way in which resources are deployed throughout the Trust.
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To be a proactive member of the Finance Department management team and Divisional management team, taking collective responsibility for decision-making and modernising the department.
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To support the development of quality management systems and to help promote initiatives which improve the quality of services.
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To take a lead on departmental projects, some of which may impact Trust wide.
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To provide assistance and absence cover for other members of the Finance team, as required.
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To represent or deputise for the Head of Financial Management, and on occasions the Assistant Director of Finance, on an ad hoc basis, ensuring that a Trust-wide view is adopted.
Person Specification
Essential (E); Desirable (D); Application (A); Interview (I)
Values and behaviours
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Put the patient first by being happy, helpful, caring, respectful and patient (E)
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Always taking opportunities to improve, encouraging excellence (E)
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Work as one team – communicate, collaborate and share (E)
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Respect each other by being polite, pleasant and listening (E)
Qualifications and training
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CCAB Qualified, or equivalent, accountant with significant PQE (E, A / I)
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Evidence of a commitment to CPD (E, A / I)
Experience
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Several years experience in a senior financial management role (E, A / I)
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Management and supervision of Staff (E, A / I)
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Extensive experience in a senior financial management role within the NHS (D, A / I)
Knowledge and skills
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NHS Financial Regime (E, A / I)
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Excellent communications skills (E, A / I)
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Ability to analyse, interpret and utilise complex information for reporting, forecasting, costing and planning purpose (E, A / I)
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Ability to lead a team (E, A / I)
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Ability to work to tight timescales (E, A / I)
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Responsiveness to new concepts, skills and training (E, A / I)
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Flexible attitude to changing environments (E, A / I)
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Attention to detail (E, A / I)
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Implementation of Service Line Reporting (D, A / I)
Personal attributes
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Honesty and integrity (E, A / I)
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Creative and innovative (E, A / I)
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Results orientated (E, A / I)
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Effective motivator of staff (E, A / I)
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Excellent analytical skills (E, A / I)
Other relevant requirements
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Excellent interpersonal and people management skills (E, A / I)
Job Description Supplementary Information
Equal Opportunities
The Trust affords its employees equal opportunities in employment, training and development irrespective of sex, sexual orientation, gender reassignment, disability, marital/parental status, race, colour, nationality, ethnic origin, religion, hours of work, political beliefs, TU membership or age.
The Trust has an Equal Opportunities Policy and all employees are expected to be aware of, and adhere to the provisions of this policy and to carry out their duties and responsibilities in accordance with this policy.
Confidentiality and Disclosure of Information
In the course of your normal employment you may come into the possession of confidential information relating to patients, staff and the Trusts business and commercial information. All employees have a responsibility to ensure the security of information and to comply with the Data Protection Acts, Access to Health Records and Computer Misuse Act. Disclosure of medical, commercial or personal information, systems passwords or other confidential information to any unauthorised person or persons will be considered at gross misconduct and may lead to disciplinary action, which may include dismissal.
Health And Safety
The Trust operates a Health and Safety policy applicable to all employees. Employees must make themselves familiar with this policy and the responsibility placed on them under the Health and Safety at Work Act 1974, to ensure that the agreed safety procedures are carried out to maintain a safe environment for employees, patients and visitors.
Infection Control
The Trust is committed to the prevention and control of infection, and operates an infection control policy. It is the responsibility of all employees to be aware of the infection control policy and procedures and the importance of protecting themselves, patients and visitors.
Risk Management
Risk is everybody’s business! All staff have an individual as well as a corporate responsibility for risk.
The outcome of effective risk management is the provision of safe patient care during their episode of illness or treatment and also the provision of a safe Trust environment for patients, staff and the public.
The Trust aims to have ‘Just and Fair’ culture where there is low blame and wants to encourage staff to report incidents and identify risks. If the latter is carried out then lessons can be learnt and changes in practice will be implemented in order to improve the quality of patient care.
You personally need to be adequately trained in risk management processes and the Trust provides a variety of risk related study days and courses. A list of these can be found in the Trust Training Brochure and it will be important that you take note of the mandatory courses, which you must attend.
Working Time Regulations
The Working Time Regulations 1998 state that employees should not work more than an average of 48 hours per week based on a 26 week period. Employees who wish to exceed this number of hours must obtain Management authorisation and will be required to sign an opt-out agreement which will be placed on file.
Improving Working Lives
In line with the NHS Plan, Epsom and St Helier University Hospitals Trust is making changes to improve the working lives of all staff. By helping staff to achieve good work life balance we can develop higher standards of healthcare and patient choice.
In order to support staff the Trust offers a range of benefits including onsite day nurseries, school holiday clubs, complementary therapies, a cyber café for internet access, a wide range of staff discounts, various recognition schemes and special annual events.
There is a National Audit Instrument for Improving Working Lives, which involves the Trust being assessed against a set of national standards to ensure that it is making real and tangible improvements to the working lives of our staff.
Smoking
The Trust operates a strict no-smoking policy and employees are therefore not permitted to smoke on-site.
Alcohol and Drugs
The consumption of alcohol or drugs is strictly prohibited whilst on duty. The Trust operates a substance abuse policy which employees should make themselves familiar with.
Security
All employees are required to wear name badges whilst on Trust premises and are responsible for ensuring they understand their security responsibilities Whilst on Trust property. Any security incidents should immediately be reported to the security office.
Knowledge and Skills Framework (KSF)
All staff excluding Doctors and Dentists are required to participate in The NHS Knowledge and Skills Framework. This is an annual appraisal process linking career and pay progression. All staff will be required to attend mandatory training on the Knowledge and Skills Framework before they can embark on the appraisal process.
Further information and copies of the Trusts Policies and Procedures can be found on the Trust’s Intranet, Via Departmental Managers or within the Human Resources Department.