Main Tasks and Responsibilities

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1. Finance & Business Planning

 

• To maintain the 18 month rolling forecast and 3 year planning models and co-ordinate the review and approval process within the Division.

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• To ensure that datasets required for the production of the 3 year plan are uploaded accurately within the Trust’s financial planning system.

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• To maintain a schedule analyzing key items reconciling the year on year bridging items.

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• To maintain a detailed schedule of “normalising adjustments” to ensure the underlying trend analysis and year on year comparison can be clearly reported.

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• To undertake an analytical review of 18 month forecasts and 3 year plans to provide assurance to the Business Partner that key movements in balances can be validated.

 

2. Reporting

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• To review accounting accruals and adjustments input by the Financial Accounting team and prepare any journals to finalise the financial position for review by the Business Partner and input by the Financial Accounting team.

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• To undertake a comprehensive analytical review of monthly financial reports to ensure the veracity of information and highlight and substantiate key issues to the Business Partner and Division staff.

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• To support the Business Partner in the preparation of an executive reporting pack for Divisional Board and Trust Committees to ensure that key financial issues are clearly and professionally presented in a format which is tailored to the recipients.

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• To work with the Information team to maintain and develop a suite of Qlikview business intelligence applications to support the Division in detailed analysis and discovery of business issues.

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• To develop a collaborative and visual style of presenting financial and business information to Divisional colleagues

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• To provide cover for the Senior Finance Manager on a rotational basis for the reporting and planning process

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• To provide cover for the Senior Finance Manager on a rational basis to support the Business Partner – Planning, Productivity & Planning in the quality assurance of financial reports and annual plans

 

3. Productivity & Efficiency

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• To maintain schedules reconciling CIP delivery with year on year comparisons and distinguish between cost avoidance, cost reduction, income generation and increased use of capacity.

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• To maintain CIP tracking schedules to support reporting to Trust Committees.

 

4. Expert Advice & Training

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• To provide expert advice to the Divisional on Trust policies and systems.

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• To support the Business Partner in providing a comprehensive training programme across all areas of financial and business activities tailored to the requirements of Divisional colleagues.

 

5. Clinical Engagement

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• To promote a modern and collaborative approach to engaging clinicians in financial management.

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• To work collaboratively with clinicians using the Patient Level Costing Qlikview application to support the development of effective and efficient clinical pathways.

 

6. Procurement & Supply Chain

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• To ensure compliance with the Trust Procure to Pay policies and procedures.

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• To maintain the Procurement savings workplan, validate savings and ensure savings are reflected in financial forecasts and plans.

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• To work closely with the Procurement team to maximize the value of appropriate spend managed through the catalogue.

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• To produce weekly reports on non-compliance with Purchase to Pay processes.

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• To analyse stock levels and ensure slow moving stock lines and excess stock are minimized.

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• To analyse the contracts registering ensuring completeness and accuracy and report on non- compliance with contract review triggers.

 

7. Equipment Asset Management

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• To maintain and report on the 3 year equipment replacement schedule as advised by the Business Partner. (including updating forecasts and implementation milestones)

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• To maintain systems to enable reporting on the total whole life costs of equipment assets and identifying equipment which is not covered by maintenance contracts.

 

8. Decision Support

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• Maintain a schedule of significant decisions with a financial impact reconciling to business cases, 18 month forecasts, 3 year financial plans and CIP trackers

 

9. Income, Activity & Capacity

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• Co-ordinate reporting within the Division on NHS Clinical Income lost through poor data capture, incorrect coding and pricing and contractual penalties.

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• Co-ordinate the preparation of activity and capacity forecasts

 

10. Workforce Planning & Reporting

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• To provide a detailed reconciliation between 18 month forecasts, 3 year financial plans and establishments and highlighting key differences and working with Divisional managers to take action where appropriate.

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• To undertake a detailed analytical review of the monthly payroll and identify and significant changes which have not been identified in financial forecasts and plans as well as identify issues which require management action.

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• Lead the weekly reporting and forecasting of agency costs.

 

11. Staff Management responsibilities

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• Take responsibility for the line management of one Assistant Business Analyst/Financial Analyst. This takes into account all aspects of staff development, training, appraisals, 1:1’s, support and coaching.

 

Performance Review

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Overall performance can be assessed annually as part of the Trust’s Performance Review and Appraisal process. This job description is not intended to be exhaustive and is designed to reflect duties currently incorporated in this post. The duties and responsibilities of the post will be periodically reviewed by the Clinical Programme Director, Deputy Director of Finance – Business Partnering and the post holder in the light of organisational development and service change in the Trust as a whole. Any change to the post will be discussed with the post holder prior to implementation.

 

*Scope and Purpose of Job Description

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A job description does not constitute a term and condition of employment‟. It is provided only as a guide to assist the employee in the performance of their job. The Trust is a fast moving organisation and therefore changes in employees‟ duties may be necessary from time to time. The job description is not intended to be an inflexible or finite list of tasks and may be varied from time to time after consultation/discussion with the postholder.

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