Management Accounts

 

• Oversee production of Management Reports for Department Managers each month as appropriate.

• Oversee distribution, receipt and review of international quarterly reports.

• Manage production of quarterly group management accounts and presentation for Finance and Audit Sub-committee and Board of Trustees.

 

Budgets

 

• Manage preparation and distribution of Budget guidelines and templates to all departments and international offices.

• Manage receipt and review of all Budget submissions from UK Budget holders and international offices.

• Manage production of Consolidated Budget and prepare Budget presentation for submission to Finance and Audit Sub-committee, Enterprises Board of Directors and Board of Trustees.

• Following approval by Board, oversee upload of Budget to Access Dimensions.

• Oversee distribution of approved budgets to Budget Holders.

 

Financial Year end

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• Prepare and co-ordinate Group year end timetable with Director of Finance and Operations, and External Auditors.

• Manage issuing of Group year end timetable and instructions to all departments and international offices.

• For UK Group and RADE:

  • Manage year-end stocktakes with Head of Trading and Examinations Department.

  • Co-ordinate, receive and manage review of Annual Returns from international offices in accordance with year-end timetable.

  • Oversee upload to Access Dimensions.

  • Ensure year-end TB, Balance Sheet and P/L Accounts are reconciled, working papers prepared, and PBC (Prepared by Client) requests from the auditors are complete and accurate, in line with timetable.

•  For Worldwide Group:

  • Co-ordinate, receive and manage review of Annual Returns from branches and subsidiaries in accordance with year-end timetable.

  • Oversee input into Access Dimensions and Group consolidation.

  • Oversee input of UK Group and RADE to Group consolidation.

  • Ensure year-end Group working papers are reconciled, and year-end Group Audit papers prepared in line with timetable.

• Oversee Annual Statistical Returns process.

• Be key contact with External Auditors during audit.

• Prepare the Group Annual Report and Financial Statements, and RADE Statutory Accounts, with accounting team.

• Submit annual returns to Companies House and Charity Commission.

 

Operational Finance

 

• Familiarity with all aspects of the Finance Department’s processes, and the Academy’s policies and procedures.

• Ensure that all invoicing is processed on a timely and accurate basis, including intercompany invoicing.

• Ensure Trade and Intercompany debts are collected on a timely basis.

• Oversee Treasury management.

• Ensure that all Purchase Ledger activity is processed on a timely and accurate basis, including review and authorisation/release of supplier payments.

• Ensure processes and integration of data from operational platforms are robust and completed on a timely and accurate basis.

• Ensure that all expense claims, including Examiner advances / claims, are processed on a timely and accurate basis

• Ensure that all corporate credit card processing, administration and accounting is performed on a timely and accurate basis.

• Oversee timely monthly close, bank account reconciliation and balance sheet account reconciliation.

 

Tax

 

• Oversee production of quarterly VAT returns and ensure submission on a timely and accurate basis.

• Manage process for timely and accurate submission of annual corporate tax returns.

 

Payroll

 

• Oversee monthly payroll submissions and pension process with outsourced payroll provider on timely and accurate basis.

• Oversee production of P11Ds annually.

• Manage annual audit of Teachers’ Pension scheme contributions.

 

Management

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• Manage and support direct reports and indirect team in their day to day duties.

• Support the professional development of direct reports including conducting annual Staff Appraisals and setting annual objectives.

 

Other

 

• Participate in any Trustee, Committee, Management, Working Group or Departmental meetings as required, providing advice and support.

• Ensure department is compliant with GDPR requirements and all tasks completed on a timely basis.

• Manage reporting and statutory processes for restricted funds / trusts.

• Undertake the role with due regard to equality of opportunity.

• Assist with annual insurance renewals.

• Any other matters as requested by the Director of Finance and Operations.

 

Direct reports

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• Senior Management Accountant

• Purchase Ledger and Payroll Officer

• Finance Officer (Purchase Ledger)

• Finance Officer (Payables)

 

Internal relationships

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• All Budget Holders

 

External relationships

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• Royal Academy of Dance Bankers, External Auditors