Job description

• Managing and mentoring the finance team 

​

• Preparing and reviewing budgets, in liaison with other Heads of Department and the Interim Managing Director/CEO

​

• Supervising the preparation and issue of monthly management accounts for Philharmonia Limited

​

• Ensuring balance sheet reconciliations are maintained and reviewed regularly (including bank reconciliations)

​

• Reviewing cashflow forecasts 

​

• Liaising with auditors and leading on the process of producing year-end financial statements for Philharmonia Ltd., The Martin Musical Scholarship Fund, Philharmonia Trust and Rite Digital Limited (trading subsidiary of Philharmonia Ltd)

​

• Managing all tax matters, including PAYE, foreign withholding tax, National Insurance contributions and VAT; dealing with communications with HMRC

​

• Preparing and managing the Orchestra’s application for orchestral tax credit

​

• Working with the CEO and Senior Management Team to ensure compliance with the requirements of Arts Council England, the Charity Commission and other external bodies, including Arts Council annual returns, business plans and funding applications 

​

• Liaising with the Orchestra’s out-sourced payroll provider with regard to the payment of staff salaries and casual workers (in liaison with the Deputy Managing Director)

​

• Dealing with staff pensions (in liaison with the Deputy Managing Director)

​

• Managing the Orchestra’s insurance requirements and leading on the annual insurance renewal process

​

• Managing the Orchestra’s outsourced Transport contract 

​

• Supervising the Players’ Fees Administrator in the payment of players’ fees and related matters

​

• Attending meetings of the Finance Committee; acting as the key liaison person for the Finance Committee within the administration 

​

• Attending meetings of the Board of Trustees of Philharmonia Ltd.

​

• Producing financial papers for meetings of the Finance Committee, Board of Trustees and Rite Digital Limited

​

• Acting as Treasurer of American Friends of the Philharmonia Orchestra (AFPO) and the Philharmonia Foundation (US Foundation); liaising with the AFPO / Philharmonia Foundation Presidents and accountants regarding grants, the preparation of financial statements and other statutory returns in the US; attending annual AFPO / Philharmonia Foundation Board meetings, if required to do so.

​

• Preparing quarterly reports for The Philharmonia Benevolent Fund.

​

• Producing year-end financial statements for The Philharmonia Benevolent Fund 

​

• Producing year-end financial statements for the Philharmonia Orchestra in Bedford Trust and attending bi-annual Trustees meetings

​

• Keeping systems within the Finance Department under review; identifying and implementing new systems which may be necessary within budgetary and strategic priority constraints

​

• Managing the Orchestra’s Risk Register and co-ordinating reviews of the Register by the Finance Committee and Board of Trustees

​

• With regard to the Orchestra’s owned property in Southwark: managing the security arrangements, repairs and maintenance and compliance matters, and any other infrastructure matters

​

• Managing the relationship with external providers of IT telephone supplies    

​

• Ensuring that day-to-day activities embrace environmental sustainability, wherever possible making choices that reduce the impact upon the environment by minimising waste, maximising recycling, saving energy and reducing the Finance Department’s carbon footprint

​

• Ensuring the Orchestra meets its facilities-related sustainability commitments as outlined in its Environmental Action Plan

​

• Within the parameters of the role, identifying opportunities to involve members of protected characteristic groups wherever possible

​

• Undertaking such other duties as the Company may reasonably require.

​

The postholder will be required to work closely with the Chair, Deputy Chair, President and Deputy President of the Orchestra, and with other members of the administration, in particular the Senior Management Team (CEO and Heads of Department).

​

It is envisaged that the postholder will potentially act as Company Secretary to Philharmonia Limited, Rite Digital Limited and Philharmonia Trust Limited and as Treasurer to the Philharmonia Benevolent Fund and Philharmonia Orchestra in Bedford Trust

​

​